After setting up and/or running a bi group the day will inevitably come when it is time to leave it. This could be temporary or permanent. It could be because you want more free time, you want less responsibility, you’re leaving the area, or you’re burnt out. Maybe it’s just not interesting or fun anymore.
These are all valid reasons to hand over the group to someone else. Please don’t feel bad or guilty about it.
When is the best time to go?
- Before life changes mean you’re too busy to run it properly
- Before you get too bored/fed up/pissed off/burnt out to care
Clearly this is a lot easier said that done. You might be fine one week then suddenly have to care for a relative the next. Who knows what life is going to throw at us? But at least there are some things you can plan for, such as accepting a new job which you know will eat up the time and energy you use to run the group.
Sometimes if you’re used to ploughing through things you might not realise how you’ve been feeling until you’re already wrung out and disillusioned. It can take a long time to untangle yourself from a bi group. Few people could predict they want to walk away from something in 3 or 6 months time.
What’s the best way to hand it over?
A good friend of mine would say the following; as soon as you set up your bi group start training your successor! Whilst you might want to give yourself time to settle in first, it is sound advice. Especially if you can get 2-3 people on your team who know how you run the group, can monitor email and social media, and know the group members. Then you can be ill, take a holiday, go to a work conference, or treat yourself to something nice without have to worry about the next meet up. Being able to take a break every once in a while will also help reduce burn out.
If people are helping you, you might want to think about drawing up some volunteer guidelines. For example, keep personal information you learn about members confidential. Don’t post any hate content on the group social media etc. etc. I’m sure any potential helpers will be lovely people, but even if you only say it once or hand them over on a piece of paper – it’s been said. You’ve expressed how you want the group to run and you’re on the same page. And if you do have any problems later it’s a lot easier to revisit things you’ve already discussed rather than have that first conversation after an incident has taken place.
In addition to training up helpers you can also prepare some kind of handover file or document from the start. It’s a lot easier to write these things as you go rather than hastily bash it all out later as you’re handing everything over! It could contain anything someone might need to know, such as logins, passwords, who you liaise with at the venue you use, a copy of group guidelines, resources you’ve found helpful, past booking forms, invoices. Anything! (But be careful you’re not sharing any of your own data like your bank details.)
In our perfect dream world volunteers would fall over themselves in their eagerness to sign up and help you. What will probably happen is that 3 people will say they want to but can’t. Then no one else will step forward, except for Gertrude who has only been to one meet up 7 months ago and can’t be relied upon to help with anything! It’s up to you whether you want to hand over to Gertrude or not. Is someone like Gertrude better than no one, which means the group will go on hiatus?
It’s also vital to make sure that the person who takes over is of good character. It’s impossible to list everything here but to provide some examples; if they’re racist, transphobic, Islamaphobic, a known sexual harasser, someone who will behave inappropriately at meet ups… Don’t brush it away and think it will be fine. People who do these things shouldn’t have any positions of power or leadership in our communities. Especially in spaces where people can be vulnerable. (E.g. bisexuals suffer higher rates of poverty, mental illness, domestic abuse.)
Here’s some potential outcomes and solutions:
You have a few helpful people who don’t quite have enough time or energy to run the group by themselves.
Could you divide duties ? Perhaps one person does the social media and a few others facilitate the meetings between them so they only need to commit to a few meet ups a year each?
Can you reduce the workload? You could meet every quarter or every two months instead of every month. If you ran workshops and pub socials before perhaps just do the pub socials for a while going forwards.
No one can/wants to help.
A sad but true fact of life is that everyone wants the thing, but very few will run it themselves. So you could keep running it until you find someone. New people do turn up every month. Perhaps one of them will love your group so much they’re happy to jump in! I’m not a fan of this option. Unless you are very lucky and find someone, people will take you for granted and let you keep running it – thus delaying your exit indefinitely.
You could put a hard deadline out there. Seeing that they are going to lose it might spur people into action. Here’s an example script; “At the end of July I will step down from running the Storybrooke Bisexual Group. If no one is able to volunteer the group will have to go on hold until a new leader is found. Thank you to everyone who has come to the group or volunteered at an event and made it so wonderful these past few years.”
Once announced, stick to it! After the deadline you can check emails/social media every once in a while to see if someone wants to take the reins. Hopefully in your absence people will exclaim, “By Jove, we haven’t had a bi meet up in Storybrooke for 6 months! The socials were so good. Let’s start it up again!”
Some former group leaders do come back after a time when no one has done anything in their absence. That’s fine if you’re happy to do so – but think carefully before doing anything again. Can you do things differently than the last time to make it less hard work/more enjoyable for YOU?
Yay, you’ve found someone!
Unless they’ve asked you to mentor them for a while, hand over and leave them to it.
If you’re still attending the group it can be very tempting to point out how you would do things differently, or how much better it was when you ran it. Even if this may be true being smug, gossiping, or behaving in a way that undermines them isn’t going to help you, them, or the group.
If you really feel they’re doing something wrong why not suggest a change directly to them instead of bitching or complaining about it? E.g. “The Storybrooke Pub used to be a great place to meet, but now the Hungry Hippo Boardgame Club use the space too, it’s too noisy to hear anyone speak. How about looking at a new venue?”
“I’ve noticed no one is advertising the group online any more. It’s absolutely vital to do that. Are you able to start doing it again or ask someone to help you?”
Hopefully though they’ll do a great job!
Handing it over can be emotional.
Take it easy for a while after you’ve left. This was probably something you invested a lot of time and effort in. If you set up the group from scratch and ran it for a year or two, you’re saying good-bi (pun intended) to a huge part of your life.
If you didn’t want to leave but were forced to because of illness or a change in your circumstances then you’ll need time to grieve.
Even if you needed to get away it’s still a change to get used to. If you were burnt out then your mind and body can take longer than you think to recover. Who knew you could feel more exhausted once you’ve stopped doing something than when you did it!?
Try not to feel too angry or disheartened if no one volunteers to take over. People have their reasons. Those reasons might not be immediately obvious to you. Take comfort from the lovely folk who wanted to help but couldn’t. And you never know what might happen a month or a year down the line. Perhaps you inspired someone and changed their life so much – they will become a bi activist or run their own group one day!
If the group goes on hiatus try not to feel too upset about it. You may feel all your hard work was for nothing – but it wasn’t! Just think of all the people you helped through running the group. You would have had such a vital impact. (If you are not sure about this you could even set up an anonymous online survey and ask! The answers will be more meaningful than you imagined – and can help demonstrate to LGBT centers the importance of funding bi spaces.)
Your bi group meetings may not happen any more but that won’t ever change or take away from the great things that you did. Say well done to yourself and celebrate everything you’ve achieved!
Draw your boundaries – and stick to them
People might bug you to start the group going again. Or something might not be run how you think it should be. Don’t get sucked back into things if you don’t want to! The group may not continue exactly how you want it to but just let it be. It’s not your responsibility any more.
Some might see you at a BiCon and complain about the new person who took over. Others might tell you that the new person is better than you – ouch!
But you don’t have to talk about anything you don’t want to. Change the topic of conversation to something else. You don’t have to justify your decisions or answer anyone else’s questions.
So what now?
Live. Laugh. Rest. Do all the things you wanted but never got round to. Make time for you. Put your needs first for a change. Put the experience of running a bi group on your CV if you’re able to.
Remember, no matter how much they love your group, no matter how much it’s changed their life for the better, very few people will think to say well done and thank you. So say well done to yourself and celebrate everything you’ve achieved!